Information Request

Freedom of Information Act (FOIA)

 

The information you are seeking may likely already be accessible on this website and may not require you to submit a Freedom of Information Act (FOIA) request.  

 

Please navigate this website using the tools on the homepage or On-line Services page. If the property for which the records are sought is located in a municipality, please contact the municipality directly for obtaining the records.   A list of municipalities and other agencies can be found here:   Other Links  

 

If you would like to submit a FOIA request, please carefully read the information below. Illinois law requires public bodies to comply with or deny a FOIA request within five business days, unless the time for response is extended for an additional five business days, as allowed under the law.   A request for records to be used for a commercial purpose requires a public body to respond within 21 business days.

 

 

Methods to Request Information and Public Records
Please complete the Online FOIA Request Form or you can mail, fax, email, or hand-deliver directly to the department for which the records are being sought. Click here to download a PDF Form

 
Please be specific in the nature of your request in order for FOIA Officers to process your request more efficiently. (Illinois law does not require you to submit on the FOIA Request Form, but the request should be in writing).  *Electronic records can be requested and will be provided, as allowed under the law. 

 

Copy Fees (Some fees are regulated by state statutes):
   • First 50 pages are free (black & white, letter or legal size)
   • 15 cents per page thereafter (black & white, letter or legal size)
   • Actual costs of copying for color copies 

 

FOIA OFFICERS:

Carol Saunders, Therese Reeves, Ginger Shaffer, & Don Johnson

 

HOURS TO INSPECT/REVIEW RECORDS:

8:00AM to 4:30PM  Monday - Friday

 

ACCESS TO RECORDS:

This office encourages the public to submit request for information via e-mail (AssessmentsFOIA@co.mchenry.il.us), personal delivery, or US mail.

  

RECORDS AVAILABLE UPON IMMEDIATE REQUEST:

   Current and prior year tax rolls

 

RECORDS ON FILE: 

The following types and categories of records are under the control of the Office of Assessments.  This list included records that are partially or wholly exempt from disclosure.

 

  • ABSTRACTS OF ASSESSMENTS
  • ADDRESS/MAIL NAME CHANGE FORMS
  • ADMINISTRATIVE CORRESPONDENCE FILES
  • AERIAL VIEW MAPS
  • ANNUAL ASSESSOR’S MEETING AGENDAS AND NOTES
  • ANNUAL REPORT OF ASSESSMENTS
  • APPLICATION FOR AUTHORITY TO DISPOSE OF LOCAL RECORDS DISPOSAL CERTIFICATES
  • APPLICATION FOR OPEN SPACE ASSESSMENT
  • ASSESSMENT CHANGE NOTICES
  • ASSESSMENT RECORDS IN A DEVNET DATA BASE
  • ASSESSOR BONUS RECORDS
  • ASSESSOR CORRECTIONS (INCLUDES 10 DAY NOTICES, CORRESPONDENCE, HEARING NOTICE WHERE APPLICABLE, NOTICE OF FINDINGS)
  • BOARD OF REVIEW COMPLAINT DOCKETS
  • BOARD OF REVIEW COMPLAINT FILES (INCLUDES COMPLAINT FILED, NOTICE OF HEARING, BOARD NOTES, FINAL DECISION AND TAX DISTRICT NOTICES (100K LETTERS) WHEN NEEDED, EVIDENCE, APPRAISALS)
  • BOARD OF REVIEW COMPLAINT FORMS
  • BUDGET AND BUDGET WORKSHEETS
  • BUILDING PERMITS (COPIES)
  • CASH RECEIPTS
  • CERTIFICATES OF ERROR
  • CERTIFICATES OF EXEMPT STATUS
  • CERTIFICATES OF PUBLICATION
  • CERTIFICATION FROM DEPARTMENT OF REVENUE (PETITION FOR TAX EXEMPTION)
  • CONSERVATION EASEMENTS
  • CONSERVATION STEWARDSHIP APPLICATIONS
  • CONTRACTS, LEASES AND AGREEMENTS
  • DEEDS (WORKING COPIES)
  • DAILY/MONTHLY/YEAR TO DATE REPORTS
  • DISABLED PERSONS EXEMPTION APPLICATIONS
  • DISABLED VETERANS EXEMPTIONS
  • EQUALIZATION LISTS
  • FALLEN OFFICERS EXEMPTION APPLICATIONS
  • FARMLAND COMMITTEE MEETING (INCLUDES NEWSPAPER CLIPPINGS, CORRESPONDENCE, NOTES, ETC)
  • FORESTRY MANAGEMENT APPLICATIONS
  • GENERAL HOMESTEAD EXEMPTIONS
  • GRAVEL PIT FILES
  • HISTORIC MAP CHANGES (SCANNED)
  • HISTORICAL PROPERTIES ASSESSMENTS
  • HOMESTEAD IMPROVEMENT EXEMPTIONS
  • INVOICES, VOUCHERS AND PAID BILLS (COPIES)
  • LEGAL CASE FILES
  • LINE MAPS
  • MAPPING DIVISIONS AND COMBINATIONS, DAILY/MONTHLY PARCEL COUNTS, ACRES, TAX CODE CHANGES, ETC.
  • MINUTES AND AGENDA FOR BOARD OF REVIEW
  • MODEL HOME APPLICATIONS
  • NATURE PRESERVES
  • OCCUPANCY PERMITS (COPIES)
  • OLD “UNIQUE NUMBER” LISTING
  • PARCEL GENEOLOGY FILE
  • PERSONNEL FILES
  • PROPERTY TAX APPEAL BOARD DECISIONS AND APPLICATIONS
  • PURCHASE REQUISITIONS (COPIES)
  • REAL ESTATE COMPLAINTS
  • REAL ESTATE SALES RECORDS
  • REAL ESTATE TRANSFER DECLARATIONS
  • RECLASSIFICATION REPORTS
  • REPORT OF PROPERTIES ASSESSED AT ONE MILLION DOLLARS OR MORE
  • RESOLUTIONS
  • RETURNING VETERANS EXEMPTION APPLICATIONS
  • SALES RATIO LISTINGS, STUDIES AND WORKSHEETS
  • SENIOR CITIZEN HOMESTEAD ASSESSMENT FREEZE EXEMPTION APPLICATIONS
  • SENIOR HOMESTEAD EXEMPTION APPLICATIONS
  • TRUST FILES TO CONFIRM OWNERSHIP FOR SENIOR EXEMPTIONS
  • VETERANS/FRATERNAL ORGANIZATIONS ASSESSMENT FREEZE FILES
  • WEIGHTED ADJUSTMENTS TO EQUALIZATION
  • WOODLAND APPLICATIONS

 

TOTAL OPERATING BUDGET:  

Complete County Budget available online.

 

FUNCTION:

It is the function of the county Office of Assessments to monitor and direct the countywide valuation of real property for the purpose of real estate taxation. This mandated function includes but is not limited to

  • Provide assistance and information to the individual township assessors
  • Monitor all functions for compliance with state statutes and IL Department of Revenue procedures
  • Apply exemptions and preferential assessments
  • Analyze sales data and conduct sales ratio studies
  • Apply equalization factors
  • Provide proper taxpayer notification of assessments through mailed notices and publication
  • Monitor and direct an unbiased appeal procedure to assure due process
  • Prepare abstracts and reports for submission to the Illinois Department of Revenue
  • Timely certification of the completed assessment roll to the County Clerk in manner to facilitate timely tax calculation and billing as prescribed by statute
  • Assist Board of Review in defense of decisions when appealed to the Illinois Property Tax Appeal Board
  • Maintain Parcel Identification Numbering system
  • Maintain an accurate county cadastral map system, including line maps, and other property & owner information, to be used by the property tax function, other county offices, other governmental offices and the public, in conjunction with the county's Geographical Information System

 

CONTACT:

Phone: 815.334.4290  /  Fax:  815.338.8522

Email: AssessmentsFOIA@co.mchenry.il.us

 

OFFICE HOURS:

8:00AM to 4:30PM  Monday - Friday

 

LOCATION:

McHenry County Administration Building

667 Ware Road, Room 106
Woodstock, IL 60098

 

MAILING ADDRESS:

McHenry County Assessor

2200 North Seminary Avenue

Woodstock, IL 60098

  

EMPLOYEES:

Robert H. Ross - Chief Assessment Officer

  • 18 full time employees
  • 1 part time employee

 

 






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