Ordering a Certified Copy
Death records are not public records and are only available to those who have a personal or property right interest with the decedent. If you are not a relative of the deceased person, a letter or document from the office or agency that needs the death certificate must accompany the request.
Death records for deaths occuring in McHenry County after January 1, 2009, can be obtained from the Health Department.
Deaths records for deaths occuring in McHenry County prior to January 1, 2009 can be obtained from the McHenry County Clerk's office in the county where the death occurred or can be ordered from the Illinois Department of Public Health (IDPH), Division of Vital Records.
Records filed prior to 1916 must be obtained from the county clerk's office in the county where the death occurred.
Death records can be ordered by mail or in person.
When ordering the death record, you will need to provide the following information:
- the decedent's full name;
- the date of death;
- the city and county where the death occurred, if known;
- the parent(s) name(s);
- any additional identifying information you may have;
- your relationship to the decedent;
- the reason for requesting the record; and
- a legible/readable copy of your valid photo identification card. If not provided, unreadable or expired, the request will be returned unprocessed.
The fee for this record is $16 and $6 for each additional copy of the same record requested at the same time.
Effective July 1, 2012, the Illinois Department of Public Health is requiring that an additional fee of $2.00 be collected by all Local Registrars and County Clerks for the issuance of certified copies of death and fetal death certificates.
The new costs for certified death certificates will be $16.00 for the first copy and $6.00 for each addtional copy of the same record.
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