County Clerk's Office - Mary E. McClellan, McHenry County Clerk

Information Request: Freedom of Information Act (FOIA)

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The information you are seeking may likely already be accessible on this website and may not require you to submit a Freedom of Information Act (FOIA) request.

Please navigate this website using the tools on the homepage or Online Services page. If the property for which the records are sought is located in a municipality, please contact the municipality directly for obtaining the records. A list of municipalities and other agencies can be found here.

If you would like to submit a FOIA request, please carefully read the information below. Illinois law requires public bodies to comply with or deny a FOIA request within five business days, unless the time for response is extended for an additional five business days, as allowed under the law. A request for records to be used for a commercial purpose requires a public body to respond within 21 business days.

METHODS TO REQUEST INFORMATION AND PUBLIC RECORDS

Please complete the Online FOIA Request Form or you can download the form [PDF] and mail, fax, email, or hand-deliver directly to the department for which the records are being sought.

Please be specific in the nature of your request in order for FOIA Officers to process your request more efficiently. (Illinois law does not require you to submit on the FOIA Request Form, but the request should be in writing). *Electronic records can be requested and will be provided, as allowed under the law.

COPY FEES (Some fees are regulated by state statutes)

  • First 50 pages are free (black & white, letter or legal size)
  • 15 cents per page thereafter (black & white, letter or legal size)
  • Actual costs of copying for color copies

FOIA OFFICERS

Linda FitzGerald, Mary E. McClellan

ACCESS TO RECORDS

Requests for records may be made by mail, by email or in person. Many records are available and posted on the County Clerk’s web page. Some records, such as vital records, will have limited or no access.

COUNTY CLERK – LIST OF RECORDS AND DOCUMENTS

Vital Records

  • Births
  • Deaths
  • Marriages

County Board Records

  • Board of Supervisor Records
  • County Board Documents
    • Minutes
    • Ordinances
    • Resolutions
    • Committee Meeting Reports
  • Zoning Maps

Real Estate Taxes

  • Annexation and Disconnection Ordinances
  • Budgets
  • Levies
  • Tax District Assessed Valuations
  • Tax Extensions
  • Tax Rates
  • Financial and Audit Reports for Taxing Districts
  • Dual Assessment Changes

Mobile Home Tax Registration Forms

Delinquent Taxes

  • Tax Sale Judgment Book
  • Tax Sale Certificates (copies)
  • Take Notices (copies)
  • Cancellations of Sales
  • Documents supporting the addition of fees
  • Claim Forms and Copies of Checks issued
  • Tax Deed Petitions and Orders
  • Forfeiture Records
  • Listing of Tax Buyers

Elections

  • Voter Registration
    • Registration Records
    • Precinct Boundary Maps and Descriptions
    • Maps of State and Federal Districts
    • Voting Record of Registered Voters
    • Deputy Registrars
  • Petitions of Candidates (when filing required with the County Clerk)
  • Certifications of Candidate filings (Federal, State and Local)
  • Polling Locations
    • ADA Survey Forms
  • Ballots
  • Absentee Ballot Request Files
  • Judges of Election Reports
  • Election Day Records
  • Election Results
    • Precinct Reports
    • Accumulated Reports
    • Canvass Reports
  • Registry of Elected Officials

Miscellaneous

  • Assumed Name Business Filings
  • Office Budgets
  • Correspondence
  • Notary Public Commission Registry
  • Economic Interest Statements
  • Campaign Disclosure Filings
  • Miscellaneous Filings
    • Appointments
    • Bonds
    • Oaths
  • Payment Records for County Bills/Claims
  • Freedom of Information Requests and Denials
  • Prevailing Wage Notices from State
  • Prevailing Wage Resolutions adopted by Various Jurisdictions
  • Jail Inspection Reports
  • Estray Notices
  • Mining Permit Applications
  • Livestock Brand Registrations
  • McHenry County Map Books
  • County Vehicle Titles
  • County Yearbooks
  • Valley Hi Cemetery Board Records

TOTAL OPERATING BUDGET

Complete County Budget available online.

FUNCTION

The duties and responsibilities of the County Clerk’s office are many and varied. Listed below are some of those duties and responsibilities:

  • Maintaining and issuance of Vital Records, including issuance of Marriage Licenses
  • Clerk of the County Board and Keeper of the Board Records
  • Tax Extension which includes the calculation of Real Estate Tax Bills and all of the processes and record keeping that is required
  • Tax Redemption which is the calculation and collection of delinquent taxes
  • Administering the filing of numerous public documents
  • Conducting and administering voter registration and all election proceedings in the County

CONTACT

Phone: 815-334-4242 / Fax: 815-334-8727
Email: CountyClerkFOIA@co.mchenry.il.us

HOURS TO INSPECT/REVIEW RECORDS

8:00 am to 4:30 pm, Monday - Friday

LOCATION

McHenry County Administration Building
667 Ware Road, Room 107
Woodstock, IL 60098

MAILING ADDRESS

McHenry County Clerk's Office
2200 North Seminary Avenue
Woodstock, IL 60098

EMPLOYEES

20 full-time employees

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